7 Understanding Email Policy Elements

Email policy elements are building blocks you can use when you create MailMarshal policy groups and rules. These elements help you to specify complex rule conditions and rule actions.

Some examples of each type of element are provided by default when MailMarshal is installed. These examples are used in the default email policy.

You can edit the existing elements or create new ones to support your policy requirements.

The following types of elements are available:

Connectors

Allow you to import user and group information from Active Directory or LDAP servers. For more infor­mation, see “Configuring Connectors”.

User Groups

Allow you to apply policy based on email addresses. MailMarshal can retrieve groups from Active Directory or LDAP servers. You can also create local groups and enter members using wildcard char­acters.

MailMarshal uses two types of groups: MailMarshal groups and Imported groups. MailMarshal groups contain users and groups that you specify directly. Imported groups contain users and groups that you import from Microsoft Active Directory servers or LDAP servers. For more information, see “Configur­ing User Groups”.

IP Groups

Allow you to apply policy based on the connecting IP address. For more information, see “Configuring IP Groups”.

TextCensor Scripts

Allow you to apply policy based on the textual content of email messages and attachments. You can create complex conditions using weighted combinations of Boolean and proximity searches. For more information, see “Identifying Email Text Content Using TextCensor Scripts”.

Message Templates and Message Stamps

Allow you to notify email users and administrators about MailMarshal actions, and insert disclaimers and confidentiality statements. You can include specific information about a message using variables. For more information, see “Notifying Users with Message Templates and Message Stamps”.

Virus Scanners

Allow you to check email messages for virus content. For more information, see “Using Virus Scan­ning”.

Folders and Classifications

Allow you to quarantine or copy messages, or simply to record the results of MailMarshal evaluation. You can report on folder and classification actions using Marshal Reporting Console. For more infor­mation, see “Using Folders and Message Classifications”.

Email Header Matching and Rewriting

Allow you to search for the content of email header fields using Regular Expressions. You can modify, add, or delete headers. For more information, see “Header Matching and Rewriting”.

External Commands

Allow you to extend MailMarshal functionality with customized conditions and actions. For more infor­mation, see “Extending Functionality Using External Commands”.

Reputation Services

Allow you to configure settings for externally maintained filtering lists that MailMarshal queries by DNS (also known as DNS Blocklists). For more information, see “Configuring Reputation Services”.

You can create or edit many policy elements on the fly while you are working with rules. For more information, see “Creating Rules”. You can also create elements in advance.

To work with policy elements, open the MailMarshal Management Console from the MailMarshal program folder. In the left pane of the Management Console select Policy Elements.